7 Best Easy to Use Transcription Softwares for Your Business

Transcribing audios is a tedious task. It can take up much of your time to transcribe an hour worth of audio or video. Luckily, tools and software can help you lessen the time needed to convert any audio/video to text. Here is a list of some of the best easy to use transcription software that can get you transcribing right away.


Many of the world’s biggest firms use Otter to transcribe their audio. In addition, the web app can transcribe audio directly from your phone or record audio from a phone. 

As well as transcription, it also offers:

  • Speaker ID
  • Notes
  • Images
  • Keyphrases

It reduces the need for extra third-party tools.

You can easily collaborate on your transcriptions by creating a group and adding members to it. 

With Otter, you’re able to choose one of three different plans depending on the features you want. For example, users can record up to 600 minutes of audio with the free Basic subscription. You can then playback, export it as text, or edit it. 

Other key features include:

  • Reporting (Analytics)
  • Data Import-Export
  • User Management
  • Call Recording
  • Transcription

OTranscribe- Best Easy to Use Transcription Software

OTranscribe is a free online tool where you can record audio using your web browser. In addition, it features a straightforward interface. 

You can control both the audio player and text editor simultaneously. You can start and stop the audio without leaving the tab. 

You can navigate the transcript with interactive timestamps. You can control everything with the keyboard. OTranscribe also automatically saves your progress while you work.

All your work can be done in one window. A player will be positioned to the left of the text box. Upload a file or enter a YouTube video link to start transcribing.

The OTranscribe service provides secure transcription. This service keeps your data on your computer safe and private. Transcripts are not stored remotely but rather on the client’s local storage instead. One downside is that you cannot access your saved transcripts remotely.

This free tool has the following main features:

  • Navigate through the transcript using interactive timestamps
  • Markdown, Google Docs, or plain text
  • Video file support with a built-in player
  • Pause, rewind, and forward right from your keyboard

Happy Scribe

Over 60 languages can be converted to text using Happy Scribe’s transcription and subtitle functionality. In addition, you can bring your team to the platform. Enjoy a seamless collaboration workflow.

Additionally, you can assign speaker names, create vocabulary, and integrate third-party tools using their API. The transcripts are of high quality and correctly punctuated.

Trustpilot rates Happy Scribe 4.7/5 stars, which is quite remarkable for any tool. Customers have spoken highly of its service as well.

Since Happy Scribe charges are based solely on length, it is straightforward to estimate transcription costs.

Although it charges a flat rate for transcription, you’ll receive a sliding discount starting at 25 hours if you use it extensively. Time blocks are purchased in hour blocks, but recorded time is calculated by minute. Thus, you can use your purchased time to record multiple shorter recordings without penalties.

The system will automatically recharge your account once you reach the last 30 minutes of your paid time. You won’t lose credit, even if you use the service rarely. There are no hidden charges for noise or odd accents.

Happy Scribe is willing to offer a tailored price to volume users or those who wish to use the API.

Other key features are:

  • Transcription
  • Natural Language Processing
  • Full-Text Search
  • Support Audio / Images / Video
  • Multi-language Support
  • File Sharing
  • Collaboration
  • Machine Learning
  • API Integration
  • Support Audio / Images / Video
  • Centralized Management
  • Two Factor Authentication (2FA)

Express Scribe

For professional transcribers, Express Scribe is a widely used tool. It is free for Macs and Windows and lets you adjust everything by keyboard or pedal. 

You can use hotkey controls for better speed and efficiency. In addition, it is easy to use and has an intuitive interface.

Express Scribe is available in a free and a paid version. You can play a wide range of audio file types with the free version, including foot pedal support.

Express Scribe offers a free trial and a free version. But, if you want to maximize all its features fully, a one-time payment of $39.95 will unlock it.


Transcribing all your audio in one place is easy with Inqscribe, which has a simple interface. Several keyboard shortcuts are available, which can be configured to meet your needs. With Inqscribe, you can create snippets that allow you to insert words or phrases that you frequently use into your transcripts. In addition, transcripts can be time coded anywhere. 

Finally, you can generate closed caption files from the audio later. You can play media files from the Inqscribe player using a URL, a server, CD, hard drive or flash drive.

Other key features are:

  • Audio/Video File Upload
  • Transcription
  • For Manual Transcription
  • File Sharing
  • Playback Controls
  • Multi-Language Support
  • Text Editor 
  • Subtitles

The FTW Transcriber

The FTW Transcriber is another popular option for transcribers. It has a downloadable tool and high-quality audio playback. The program allows you to play a wide variety of audio and video files. It automatically displays timestamps.

This will display an orange box that you can move to any location on your screen. You can play, pause, adjust volume, and jump forward or backward in time with the audio within the box.

Other key features include:

  • Audio File Management
  • Archiving & Retention
  • Customizable Macros
  • Audio Transmission
  • Voice Capture
  • Transcription Reporting
  • Playback Controls
  • For Manual Transcription
  • Timecoding

The FTW Transcriber comes with a trial version and a free version. If you want to upgrade its license, you can do so for $1 per month.

Transcribe by Wreally

With Transcribe, you can create text from audio and video formats in over 60 languages.

  • Podcasts
  • Speeches
  • Lectures
  • Calls
  • Interviews

If your importing file contains minimal background noise, transcription of the entire audio file shouldn’t take very long. There is, however, a feature that may help clear up distorted audio. Transcribe offers voice recognition. Simply dictate the audio as you play it. Transcribe can transcribe voice memo to text in no time. 

The manual transcription mode will still get the job done if nothing else is working. Audio can be slowed down and auto-looped in manual mode. With Transcribe’s foot pedal support, using a foot pedal saves you a tremendous amount of time.

You can use Transcribe without worrying about its security. This is because it keeps all transcribed data private.

Transcribe offers many features for its users.

Medical Transcription

  • Voice Recognition
  • Abbreviation Expansion

Speech Recognition

  • Automatic Transcription
  • Speech-to-Text Analysis 
  • Multi-Languages
  • Voice Recognition
  • Customizable Macros

Speech to Text Transcription

  • Automatic Transcription 
  • Audio/Video File Upload
  • Multi-Language Support
  • File Sharing
  • Speech Recognition
  • Playback Controls
  • Text Editor
  • Subtitles
  • Timecoding

With these tools and software listed above, you can now be a transcription pro. Choose the one that fits your needs and budget best. Then you are good to go with smoother transcribing experience.

Sanjit Dhabekar

Sanjit Dhabekar is a passionate Digital Marketer and Blogger. He loves to explore new opportunities to rank websites and earn money online.

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